School: Willow Springs R-IV Page No. 1
M I N U T E S O F B O A R D M E E T I N G
Kind of Meeting Regular Session
Place Board Conference Room
Time and Date 7:00 p.m. July 11, 2016
I. A quorum being present and due notice having been published, the regular meeting of the Board of Education of the Willow Springs R-IV School District was called to order by Tony Friga, President. Other members present included: Derek Fredrick, Farrell Graves, Larry Rothermich, Adrianne Mansfield, Derrick Hutsell, Superintendent, and Mandy Scarbrough, Board Secretary. Members Absent: Dean Aye
II. Guest present at the meeting: Jason Brook, Mike McHenry, Shane Lee and Lisa Durnell.
Dean Aye joined the meeting by phone at 7:00pm.
III. Nomination by Dean Aye to elect Micheal McHenry to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, and Tony Friga.
Nomination by Adrianne Mansfield to elect Shane Lee to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, and Tony Friga.
Nomination by Derek Fredrick to elect Jason Brook to fill the vacant board seat until the April 2017 election. Motion failed. 3-3 Voting Nay: Adrianne Mansfield, Larry Rothermich, and Dean Aye.
Nomination by Dean Aye to elect Micheal McHenry to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, and Tony Friga.
Nomination by Adrianne Mansfield to elect Shane Lee to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, and Tony Friga.
Nomination by Derek Fredrick to elect Jason Brook to fill the vacant board seat until the April 2017 election. Motion failed. 3-3 Voting Nay: Adrianne Mansfield, Larry Rothermich, and Dean Aye
Nomination by Dean Aye to elect Micheal McHenry to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, andTony Friga.
Nomination by Adrianne Mansfield to elect Shane Lee to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, and Tony Friga.
Nomination by Derek Fredrick to elect Jason Brook to fill the vacant board seat until the April 2017 election. Motion failed. 3-3 Voting Nay: Adrianne Mansfield, Larry Rothermich, and Dean Aye.
Nomination by Dean Aye to elect Micheal McHenry to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, and Tony Friga.
Nomination by Adrianne Mansfield to elect Shane Lee to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, and Tony Friga.
Nomination by Derek Fredrick to elect Jason Brook to fill the vacant board seat until the April 2017 election. Motion failed. 3-3 Voting Nay: Adrianne Mansfield, Larry Rothermich, and Dean Aye.
Nomination by Dean Aye to elect Micheal McHenry to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, and Tony Friga.
Nomination by Adrianne Mansfield to elect Shane Lee to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, and Tony Friga.
Nomination by Derek Fredrick to elect Jason Brook to fill the vacant board seat until the April 2017 election. Motion failed. 3-3 Voting Nay: Adrianne Mansfield, Larry Rothermich, and Dean Aye.
Motion by Derek Fredrick, seconded by Farrell Graves to enter into close session to have further discussion on the board vacant seat. A roll call vote was taken. Voting aye: Fredrick, Mansfield, Graves, Rothermich, and Friga. Voting Nay: Aye.
Entered into closed session at 7:25pm
Entered back into open session at 7:35pm
Nomination by Dean Aye to elect Michael McHenry to fill the vacant board seat until the April 2017 election. Motion failed 3-3. Voting Nay: Derek Fredrick, Larry Rothermich, and Tony Friga.
Nomination by Adrianne Mansfield to elect Shane Lee to fill the vacant board seat until the April 2017 election. Motion carried 5-1. Voting Nay: Larry Rothermich
Shane Lee was sworn in by Board Secretary Mandy Scarbrough
Dean Aye left the meeting at 7:37pm.
IV. CONSENT AGENDA ITEMS
Approval of the agenda
Approval of minutes.
Continuation of Regular Session board meeting held on July 11, 2016 Page 2
⦁ The balance of all funds is currently $3,994,428.99. Last month’s balance was $4,659,802.27 and the balance one year ago was $3,737,031.17.
Approval of the following transfers, form fund 1 to fund 4 for DNR loans for transportation in the amount of $129,337.00, a transfer to cover our enhancement grant in the amount of $4,345.99, and a transfer in the amount of $200,000 from fund 1 to fund 4 for future building needs.
⦁ Approval of bills payable
⦁ Food Service balance is currently $235,783.74.
Resignations: Missy Fugate School Nurse and Jillian Talbot High School teacher
Approved the hiring of Beverly Collins, Laurel Wilson, and Lisa Sherwood as Paraprofessionals for the 2016-17 school year.
Motion by Adrianne Mansfield, seconded by Farrell Graves to approve the items on the consent agenda. Motion carried 6-0.
V. ITEMS FOR INFORMATION
⦁ The Board reviewed the Administrator’s reports.
⦁ Summer School was a success with a total enrollment of over 659 students
⦁ Dr. Hutsell informed the Board of the progress we are making toward our summer projects.
VI. ITEMS FOR ACTION
⦁ Motion by Farrell Graves seconded by Larry Rothermich to set the annual budget hearing for August 8, 2016 at 6:55 p.m. in the board conference room. Motion carried 6-0.
⦁ Motion by Derek Fredrick seconded by Adrianne Mansfield to write off the negative balance in the following student activity accounts: Athletics, JR Class, Music, and Vo-Ag. Motion carried 6-0.
⦁ Motion by Derek Fredrick, seconded by Adrianne Mansfield to approve the following Board Policies and Procedures as presented by MSBA: AFA-Data Reporting, BBFA-Board member conflict of Interest and financial Disclosure, CGC-State and Federal Programs Administration, DD- Grants, DID-Inventory Management, DIE-Audits, DJF-Purchasing, DJFA-Federal Programs and Projects, DLCA-Travel Expenses, GBCA-Staff Conflict of Interest, DID-AP1-Inventory Management, IKBDIE-AP1-Audits (Audit Process), DJF-AP1-Purchasing, DJFA-AP1-Federal Programs and Projects (Managing Federal Funds), DJFA-AP2-Federal programs and projects (managing federal funds-cash management), Motion Carried 6-0.
⦁ Motion by Adrianne Mansfield, seconded by Farrell Graves to approve the Free and Reduced rates for the 2016-17 school year. Motion carried 6-0
Continuation of Regular Session board meeting held on July 11, 2016 Page 3
VII. EXECUTIVE SESSION
Motion by Farrell Graves, seconded by Larry Rothermich to adjourn to executive session for; individually identifiable personnel records, performance ratings or records pertaining to employees, Section 610.02, legal actions, causes of actions or litigation involving the district and any confidential or privileged communication between the Board or the Board’s representative and its attorney 610.021 (1), closed meeting, closed record, closed vote. A roll call vote was taken. Voting Aye: Fredrick, Mansfield, Friga, Graves, Rothermich, and Lee.
VIII. ADJOURNMENT
⦁ Motion by Farrell Graves seconded by Derek Fredrick to adjourn. Motion carried 6-0.
_________________________________________ _________________________________________
President Secretary
Closed Minutes
Motion by Larry Rothermich, seconded by Farrell Graves to approve the closed minutes from June. A roll call vote was taken. Voting aye: Fredrick, Mansfield, Friga, Rothermich, and Graves. Lee abstained.
M I N U T E S O F B O A R D M E E T I N G
Kind of Meeting Regular Session
Place Board Conference Room
Time and Date 7:00 p.m. July 11, 2016
I. A quorum being present and due notice having been published, the regular meeting of the Board of Education of the Willow Springs R-IV School District was called to order by Tony Friga, President. Other members present included: Derek Fredrick, Farrell Graves, Larry Rothermich, Adrianne Mansfield, Derrick Hutsell, Superintendent, and Mandy Scarbrough, Board Secretary. Members Absent: Dean Aye
II. Guest present at the meeting: Jason Brook, Mike McHenry, Shane Lee and Lisa Durnell.
Dean Aye joined the meeting by phone at 7:00pm.
III. Nomination by Dean Aye to elect Micheal McHenry to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, and Tony Friga.
Nomination by Adrianne Mansfield to elect Shane Lee to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, and Tony Friga.
Nomination by Derek Fredrick to elect Jason Brook to fill the vacant board seat until the April 2017 election. Motion failed. 3-3 Voting Nay: Adrianne Mansfield, Larry Rothermich, and Dean Aye.
Nomination by Dean Aye to elect Micheal McHenry to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, and Tony Friga.
Nomination by Adrianne Mansfield to elect Shane Lee to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, and Tony Friga.
Nomination by Derek Fredrick to elect Jason Brook to fill the vacant board seat until the April 2017 election. Motion failed. 3-3 Voting Nay: Adrianne Mansfield, Larry Rothermich, and Dean Aye
Nomination by Dean Aye to elect Micheal McHenry to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, andTony Friga.
Nomination by Adrianne Mansfield to elect Shane Lee to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, and Tony Friga.
Nomination by Derek Fredrick to elect Jason Brook to fill the vacant board seat until the April 2017 election. Motion failed. 3-3 Voting Nay: Adrianne Mansfield, Larry Rothermich, and Dean Aye.
Nomination by Dean Aye to elect Micheal McHenry to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, and Tony Friga.
Nomination by Adrianne Mansfield to elect Shane Lee to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, and Tony Friga.
Nomination by Derek Fredrick to elect Jason Brook to fill the vacant board seat until the April 2017 election. Motion failed. 3-3 Voting Nay: Adrianne Mansfield, Larry Rothermich, and Dean Aye.
Nomination by Dean Aye to elect Micheal McHenry to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, and Tony Friga.
Nomination by Adrianne Mansfield to elect Shane Lee to fill the vacant board seat until the April 2017 election. Motion failed 4-2. Voting Nay: Derek Fredrick, Farrell Graves, Larry Rothermich, and Tony Friga.
Nomination by Derek Fredrick to elect Jason Brook to fill the vacant board seat until the April 2017 election. Motion failed. 3-3 Voting Nay: Adrianne Mansfield, Larry Rothermich, and Dean Aye.
Motion by Derek Fredrick, seconded by Farrell Graves to enter into close session to have further discussion on the board vacant seat. A roll call vote was taken. Voting aye: Fredrick, Mansfield, Graves, Rothermich, and Friga. Voting Nay: Aye.
Entered into closed session at 7:25pm
Entered back into open session at 7:35pm
Nomination by Dean Aye to elect Michael McHenry to fill the vacant board seat until the April 2017 election. Motion failed 3-3. Voting Nay: Derek Fredrick, Larry Rothermich, and Tony Friga.
Nomination by Adrianne Mansfield to elect Shane Lee to fill the vacant board seat until the April 2017 election. Motion carried 5-1. Voting Nay: Larry Rothermich
Shane Lee was sworn in by Board Secretary Mandy Scarbrough
Dean Aye left the meeting at 7:37pm.
IV. CONSENT AGENDA ITEMS
Approval of the agenda
Approval of minutes.
Continuation of Regular Session board meeting held on July 11, 2016 Page 2
⦁ The balance of all funds is currently $3,994,428.99. Last month’s balance was $4,659,802.27 and the balance one year ago was $3,737,031.17.
Approval of the following transfers, form fund 1 to fund 4 for DNR loans for transportation in the amount of $129,337.00, a transfer to cover our enhancement grant in the amount of $4,345.99, and a transfer in the amount of $200,000 from fund 1 to fund 4 for future building needs.
⦁ Approval of bills payable
⦁ Food Service balance is currently $235,783.74.
Resignations: Missy Fugate School Nurse and Jillian Talbot High School teacher
Approved the hiring of Beverly Collins, Laurel Wilson, and Lisa Sherwood as Paraprofessionals for the 2016-17 school year.
Motion by Adrianne Mansfield, seconded by Farrell Graves to approve the items on the consent agenda. Motion carried 6-0.
V. ITEMS FOR INFORMATION
⦁ The Board reviewed the Administrator’s reports.
⦁ Summer School was a success with a total enrollment of over 659 students
⦁ Dr. Hutsell informed the Board of the progress we are making toward our summer projects.
VI. ITEMS FOR ACTION
⦁ Motion by Farrell Graves seconded by Larry Rothermich to set the annual budget hearing for August 8, 2016 at 6:55 p.m. in the board conference room. Motion carried 6-0.
⦁ Motion by Derek Fredrick seconded by Adrianne Mansfield to write off the negative balance in the following student activity accounts: Athletics, JR Class, Music, and Vo-Ag. Motion carried 6-0.
⦁ Motion by Derek Fredrick, seconded by Adrianne Mansfield to approve the following Board Policies and Procedures as presented by MSBA: AFA-Data Reporting, BBFA-Board member conflict of Interest and financial Disclosure, CGC-State and Federal Programs Administration, DD- Grants, DID-Inventory Management, DIE-Audits, DJF-Purchasing, DJFA-Federal Programs and Projects, DLCA-Travel Expenses, GBCA-Staff Conflict of Interest, DID-AP1-Inventory Management, IKBDIE-AP1-Audits (Audit Process), DJF-AP1-Purchasing, DJFA-AP1-Federal Programs and Projects (Managing Federal Funds), DJFA-AP2-Federal programs and projects (managing federal funds-cash management), Motion Carried 6-0.
⦁ Motion by Adrianne Mansfield, seconded by Farrell Graves to approve the Free and Reduced rates for the 2016-17 school year. Motion carried 6-0
Continuation of Regular Session board meeting held on July 11, 2016 Page 3
VII. EXECUTIVE SESSION
Motion by Farrell Graves, seconded by Larry Rothermich to adjourn to executive session for; individually identifiable personnel records, performance ratings or records pertaining to employees, Section 610.02, legal actions, causes of actions or litigation involving the district and any confidential or privileged communication between the Board or the Board’s representative and its attorney 610.021 (1), closed meeting, closed record, closed vote. A roll call vote was taken. Voting Aye: Fredrick, Mansfield, Friga, Graves, Rothermich, and Lee.
VIII. ADJOURNMENT
⦁ Motion by Farrell Graves seconded by Derek Fredrick to adjourn. Motion carried 6-0.
_________________________________________ _________________________________________
President Secretary
Closed Minutes
Motion by Larry Rothermich, seconded by Farrell Graves to approve the closed minutes from June. A roll call vote was taken. Voting aye: Fredrick, Mansfield, Friga, Rothermich, and Graves. Lee abstained.
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